Your privacy and data protection are our top priorities
Welcome to SciLink.me Research Tools Suite ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our research tools.
SciLink.me provides comprehensive research management tools powered by the Crossref API, designed to streamline academic workflows for researchers, scientists, and academics worldwide. We understand the sensitive nature of research data and are committed to maintaining the highest standards of data protection.
We are committed to transparency, data minimization, and giving you control over your personal information. This policy complies with GDPR, CCPA, and other applicable privacy regulations.
We may collect the following types of personal information:
When you visit our website, we automatically collect:
We may receive information from:
| Data Type | Purpose | Legal Basis (GDPR) | Retention Period |
|---|---|---|---|
| Account Information | Service provision, authentication | Contract performance | Account lifetime + 3 years |
| Research Data | Tool functionality, personalization | Legitimate interest | Account lifetime + 1 year |
| Usage Analytics | Service improvement, analytics | Legitimate interest | 26 months |
| Marketing Data | Communications, updates | Consent | Until consent withdrawn |
We use your information for the following purposes:
Your research data is used solely to provide our tools' functionality. We do not use your research content for training AI models or share it with third parties without explicit consent. All research queries and results remain private to your account.
We do not sell, trade, or rent your personal information. We may share information in the following limited circumstances:
We may disclose information when required by law or to:
In the event of a merger, acquisition, or sale of assets, user information may be transferred as part of the transaction, subject to the same privacy protections.
We implement comprehensive security measures to protect your information:
While we implement industry-standard security measures, no system is 100% secure. We continuously monitor and update our security practices to protect your information against evolving threats.
We use Google AdSense to display advertisements on our website. Google may use cookies to serve ads based on your prior visits to our site or other sites. You can opt out of personalized advertising by visiting Google's Ad Settings.
We use Google Analytics to analyze website usage and improve our services. Google Analytics collects information such as how often users visit our site, what pages they visit, and what other sites they used prior to coming to our site.
Advertisements help support our free research tools. We only work with reputable advertising partners and never compromise user privacy for advertising revenue. All ads are clearly labeled and distinguished from our content.
You have several rights regarding your personal information:
To exercise any of these rights, please contact us using the information provided in the Contact section. We will respond to your request within 30 days (or as required by applicable law).
We are committed to complying with the General Data Protection Regulation (GDPR) and protecting the rights of EU residents. This section outlines our specific GDPR compliance measures.
Under GDPR, EU residents have the right to:
We have appointed a Data Protection Officer (DPO) to oversee GDPR compliance:
When we transfer personal data outside the EU, we ensure adequate protection through:
We retain personal information only as long as necessary for the purposes outlined in this policy:
We have implemented automated systems to ensure data is deleted according to our retention schedules. You can also request immediate deletion of your data at any time.
SciLink.me operates globally and may transfer personal data across international borders to provide our services effectively.
We may transfer personal data to:
All international transfers are protected by appropriate safeguards:
You have the right to:
SciLink.me is designed for use by researchers, academics, and professionals. We do not knowingly collect personal information from children under 13 (or under 16 in the EU).
If we become aware that we have collected information from a child:
For educational institutions with student users:
We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or other factors.
When we make changes:
We recommend reviewing this Privacy Policy periodically to stay informed about how we protect your information. You can also subscribe to our privacy updates to receive notifications of important changes.
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
If you are located in the EU and have concerns about our data practices, you may contact your local supervisory authority or the Dutch Data Protection Authority:
We are committed to addressing your privacy concerns promptly and transparently. Your trust is essential to our mission of supporting the global research community, and we take our privacy responsibilities seriously.
This Privacy Policy is effective as of July 30, 2025. By using SciLink.me services, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy and our Terms of Service.
Document Version: 2.1 | Language: English (authoritative version)